Administrative Assistant
Automation Personnel Services is looking for a experienced Administrative Assistant for a company based in Alabaster,AL. In this role, you will have the opportunity to work side by side with the owner of the company. You will be responsible for creating spreadsheets, helping develop quotes and taking dictation to create important documentation for the company, as well as other tasks.
Pay Rate
Mid to upper @ $20’s; please send salary requirements with resume
Schedule and Hours
Monday through Friday, 7:00am to 4:30pm
Administrative Assistants- Duties and Responsibilities
- Oversee visitors to the office and ensure a friendly, personal experience.
- Ensure peak operations for the organization and implement preventive measures for potential issues.
- Implement policies and procedures, measure outcomes against standards, and improve operational flow.
- Coordinate internal and external resources and cultivate relationships with vendors.
- Respond to requests and questions about office operations.
- Create spreadsheets and quotes as needed for projects.
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Administrative Assistants- Qualifications and Requirements
- Two or more years of experience in office management for an Industrial company and degree in Business
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Proficiency with office applications such as Dictation, Excel, and Microsoft office
- Ability to maintain confidentiality of company information.
Job Type
Full-time, temporary
Benefits
• Weekly Pay
• 401(k) retirement plan
• Medical, dental, vision, short-term disability and life insurance
• 5 paid Vacation Days after 1 year of continuous service (paid as a service bonus)
• 6 paid Holidays after 1500 continuous hours of service within a calendar year
Interested in this job?Click Apply Now, email your resume to apsPelham@apstemps.com, or call us at 205.444.9774 to learn more. You can also apply in person at our office located at
Automation Personnel Services Pelham Branch
2145 Pelham Parkway
Pelham, AL 35214
Bonus Opportunity!
We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout.
About Automation Personnel Services
Automation Personnel Services is an award-winning staffing agency with more than 30 years of experience in manufacturing and light-industrial staffing. Automation Personnel Services is the winner of the ClearlyRated® Best of Staffing Talent Award from 2019-2024, and the ClearlyRated® Best of Staffing Client Award from 2016-2024. Automation Personnel Services is also the recipient of the Safety Standard of Excellence Award by the American Staffing Association and was named one of the Best Staffing Companies to Work For 2022 by CIO Views Magazine.
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Equal Opportunity Employer
APSPelham
